All you need to know
Admission tests with monitoring from home
PROCTORING - WHAT'S THAT?
With proctoring, you can take a test or exam from your home computer. You are supervised live by a so-called proctor via a webcam, microphone and screen sharing (see more about the technical requirements here). The proctor takes on the role of the supervisor in the test room and you can communicate with the proctor via a chat function or your computer’s microphone. The task of the proctor is to prevent or report forbidden behavior.
For this reason, all tests are recorded (webcam image and screen view) and stored for a limited time. The identity check – i.e. the verification of the person taking the exam / registered for the exam with a valid official photo identification – is also carried out via proctoring. For this purpose, one photo each of the valid official photo ID (with concealed ID number) and of the test participant is taken and stored for a limited time.
PREPARATION AND TEST PROCEDURE
What do you need to know about a test that is monitored with proctoring? What do you have to prepare? What are the particularities? We answer these and similar questions here.
You can also get an insight into how a test is performed with proctoring in the following video: https://vimeo.com/403224293/5066a7c7f9
Important: The video shows a “strict” type of proctoring, in which test participants are also filmed from behind with the cell phone camera. This is usually not necessary for our tests. If it is necessary, you will be explicitly informed about it.
For a test procedure with proctoring you should first check whether your computer meets the technical requirements. Only then is it possible for you to take a test with proctoring. In addition, you should be able to work alone and completely undisturbed on the test day for the duration of the test (please allow for a time buffer). If it is difficult for you to fulfill one of the two points, please get in touch with your contact person (e.g. the university) or us (e.g. for TM-WISO proctoring tests) as early as possible so that a solution can be found.
Preparation and procedure of the test
Before the test
- REQUIREMENTS – If you are reading this, you have come to the right place! 😉 Inform yourself early on about proctoring, the necessary requirements, the test procedure and the required materials. Organize everything you need for the test day.
- TIME SLOT – Before the test you will be informed about your specific time slot, i.e. you will be assigned a certain period of time for your test day in which you have to start the test.A later start of the test is usually not possible. The time span is between 15 minutes and 1 hour. This depends on the particular test. The duration of the time span is of course the same for all participants of a test.
- SYSTEM CHECK – Next – about 2 to 3 working days before the test date – you will receive an automatically generated e-mail for the system check. The system check is used to determine whether your device meets the basic technical requirements. Please carry out the system check with the device you want to use to take the test. After a successful system check, it is no longer possible to change the device. We recommend that you carry out the system check as soon as possible after receiving the e-mail so that you have enough time to react if you do not pass the system check. The check can be performed until directly before the test start. Before you can perform the system check, you must first download the browser plug-in for the proctoring test. A link to the plugin is included in the e-mail. The procedure is also described again in the e-mail.
LINK TO THE TEST – After a successful system check you will receive the next automatic e-mail. It contains again the information about your start time slot and the link you need to start the proctoring and the test. This link is only active during your start time slot.
Important: All e-mails will be sent to the e-mail address given in your application or registration! So make sure that you have access to this account.
If you do not receive one of the e-mails, please contact your contact person (e.g. at the university) or us in time (e.g. for TM-BASE proctoring tests). We can send you a new e-mail if the first e-mail has not been received.
The testing process
- START PROCTORING – Within your start time slot you can start the proctoring by clicking on the link in the second e-mail. There will be a short system check and you will be asked to release your webcam, microphone and screen.
- IDENTITY CHECK – The second step is the identity check. You will be asked to hold your valid official photo ID into the webcam so that the ID number is covered. A photo will be taken of the photo ID. Afterwards a photo of your face will be taken – unlike with biometric passport photos you are allowed to smile :-). The system will guide you through this process. You may have to wait a few minutes. We put a lot of emphasis on a thorough identity check, so there can be a kind of “queue” if many people want to start the test at the same time. This is one of the reasons why there are different start time slots.
- RECORDING START – Afterwards, recording via webcam and microphone starts – i.e. proctoring. You will be assigned a proctor (m/f/d) who will “accompany” you during the test. All proctors speak German and English.
- TEST START – By clicking on the link behind the “here” at “To start your test, click here” you will enter the test environment and receive further information relevant to the test execution – regardless of proctoring.
- DURING THE TEST – You can run the test “normally” like any other online test. In the ideal case, you will hardly notice the proctoring. During the test it is possible that the proctor will contact you via the chat, e.g. in case of minor technical problems or if the proctor wants to check if all rules are followed. There is also a technical support for emergencies.
END OF THE TEST – You can either actively end the test before the time expires or the test will be automatically ended at the end of the processing time. You can then close the tab with the test environment. By clicking on the blue “Finish Exam” button in the upper right corner of the proctoring tab, you will end the proctoring and the test if you have not already finished the test. Please only click on this button if you really want to finish the test. It is not possible to restart the test or proctoring afterwards.
You can eat and drink during the test and leave the room for bathroom breaks. You are allowed to use earplugs or similar (no headphones or headsets).
As with face-to-face testing in test centers, certain types of behavior are not allowed. To prevent cheating attempts, we use proctoring.
The following behaviors are not allowed:
- The use of cell phones, dictionaries, etc.
- Opening other browser windows and programs
- Help from third parties
- Photographing or duplicating the tasks (each attempt or action will be legally prosecuted and may result in claims for damages of up to 100,000 euros)
REQUIRED DOCUMENTS FOR THE TEST DAY
Please ensure that the following materials are at the workplace before beginning the test. During the test you are not allowed to remove materials (e.g. paper, food) from the workplace or add new materials.
- Valid official photo identification, which you must present during the identity check (no student ID, club membership cards, etc.) – if you do not present a valid official photo identification, you may be excluded from the test. This could also happen subsequent to the test.
- Note paper: Have about 10 sheets of blank DIN A4 paper ready for notes. This amount is sufficient for notes.
- an “old school” calculator (not the calculator function on a cell phone, PC or similar)
In the following you will find an overview of the technical requirements for proctoring tests. The testing is exclusively web-based. You do not need to download any other software.
Important: You are responsible for the functionality of the technical equipment. In case of technical problems, we will review each individual case.
OVERVIEW OF THE TECHNICAL REQUIREMENTS
Please make sure that your internet connection is stable!
If the monitoring is not possible due to a lack of internet connection and the proctor is not able to contact you, your test will be cancelled.
Connect e.g. your laptop to the power supply via the charging cable
Both a webcam integrated in the laptop and a webcam attached separately to the screen are allowed. The camera of a cell phone may not be used as a replacement for the webcam.
- You can test your webcam here
You may use microphones of headsets or headphones if you place them visibly on the workstation. You are not allowed to wear headsets and headphones.
The proctoring system runs exclusively on this browser!
Please download it before the test
Windows 7 or higher, Mac OS X or higher and most Linux systems.
We recommend a screen size of at least 15 inch. The size of the screen is especially important so that you can see the tasks as well as possible on your screen. If you have a smaller screen, you can still do the test. However, you may need to scroll to see the entire task.
A separate screen may only be used if it has been set to “duplicate” the display and the webcam can record you as required for proctoring.
SYSTEM CHECK BEFORE THE TEST
In the run-up to the test (a few days before) you will receive a standardized invitation e-mail from the proctoring system. This e-mail is also connected with a system check – testing of some technical requirements (e.g. the functioning of the webcam). Only if this system check is completed successfully, you can start the test.
Important: Please carry out the system check on the device on which you want to run the test. Once the system check has been successfully completed, you will not be able to change the device.
Important: A successful system check only means that the basic technical requirements are met. Despite a successful system check, technical problems may occur on the day of testing. However, these are rare.
We recommend that you carry out the system check before the test day so that you have the opportunity to correct any problems.
DATA PROTECTION FOR PROCTORING
We take data protection very seriously.
The servers used are located exclusively in the EU in ISO 27001-certified data centers. All data is securely encrypted – both during transmission between your computer and the servers and during storage on the servers. Access to the data is restricted to a limited group of people at our company and our service provider for proctoring tests.
You can also make a contribution to data protection. When conducting the test, make sure to choose a background that is as neutral as possible. Remove or cover things with “personal data” of you and/or third parties (e.g. photos). In addition, inform all persons who are or could be in the same place (e.g. the flat) at the time of the test that your test will be supervised and possibly recorded via camera and microphone.